Tenant Information

When renting a property through Kirby Property Ltd, you can be sure you will receive a high quality and dependable service. We understand that people and companies have very different reasons for choosing to rent and in all cases, we aim to ensure your tenancy runs as smoothly as possible throughout its duration. We are able to arrange tenancies for a range of circumstances including:

• Individual properties
• Co-sharing
• Room lets
• Company lets (We have a number of major company clients)
• Military staff (We are a provider of homes to many visiting forces and RAF staff from local bases).

Of course, ensuring your tenancy is trouble free is not just down to us there are certain responsiblities that you, the tenant, need to understand and adhere to also.

Tenant’s responsibilities are relatively straightforward in that you are under an obligation to use the property in a ‘tenant like manner’ as defined in the tenancy agreement. That is to say you must look after the property and be responsible for the repair of the damage or delapidation that may be attributable to you, your family or your guests misuse or neglect. You must communicate with us about property damage or maintenance issues promptly and in full. You are not responsible for reasonable wear and tear due to natural ageing of the fabric or contents of the property. You are however, required to treat the property and its surroundings with care, this includes consideration to neighbours over issues such as noise etc.

There are some basic requirements that you will need to meet in order to rent a property through us. If you are looking for a property and can meet the criteria below then please contact us and see if we can match your requirements to our portfolio.

• All people named on the tenancy will need to be 18 years of age or older.
• At least one party from two applicants must be in full time employment or be contractually due to commence full time employment lasting the duration of your intended initial tenancy.
• If you are self employed, you must be able to demonstrate income and be able to provide 3 years trading accounts.
• Your sole, joint or several incomes must equal or surpass 2.5 times the annual rent value. (If you employer provides expense allowances to cover rent please make us aware of this).
• You should have no County Court Judgements for debt against you, you partner or any co-sharers.
• If currently renting, you should be able to demonstrate at least 6 consecutive months rent payments on time and without fail.
• You should and co-sharers should be non smokers (or be prepared to smoke only outside the property).
• If you have pets, you need to advise us before reserving a property to see if we can gain agreement for pets with specific landords.
• For companies most established PLC / Limited companies or large organisations are satisfacory providing three years trading records are available at companies house and satisfactory accountants references are forthcoming

We are unfortunately unable to accept the following in respect of rent payments or as part of income considerations

• Housing benefit or social security payments.
• Council assisted deposit schemes.

If you are happy that you can meet the criteria and once you know your requirements, you should talk to us about the properties we have available. You can do this by registering with us in one of three ways:

Phone Registration.

We are very happy to discuss your requirements over the phone and in most cases can suggest properties for you to consider straight away. This will also give us a chance to talk to you about your needs and answer any questions you may have. Details of our staff and their contact numbers can be found on our “Contact us” page in our top line menu options.

On-line Registration.

Through the “Tenant Registration” menu option on the left of this page, you can provide us with your details and requirements such that we can undertake a property search for you. If you have a particular property in mind, please ensure you include the property reference number so we can identify exactly your preference.

Visit our office.

If you are able, why not call in and see us, this will give you and our staff the chance to discuss your requirements and queries in full. We will be able to advise on available and upcoming properties and will record your details for property matching.

Even if you are not seeking a property ‘right now’ by contacting us with your details as early as possible, you can have greater confidence that we will match the right property to your requirements in good time for your move.